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Contract Review Module

The KEY FEATURES of the Contract Review Module of our Quality Management Software provide for:

A Cross-Functional, electronic review of all Customer Purchase Orders to verify that;

The organization can meet all requirements set forth by the Customer in the Purchase Order,

all impacted business groups are aware of the requirements of the Purchase Order prior to Order Acceptance,

any issues identified are quickly resolved in a timely manner, and any changes required in the Purchase Order can be made prior to order acceptance,

and planning efforts can begin to ensure a successful fulfillment of the Customer’s Purchase Order.

A Quick and Easy method for searching existing Contract Reviews,

Simple and Easy Copying of Contract Reviews,

and a Real-Time view of the Number of Contract Reviews still pending review for each Functional Group

Contract Review Search

Contract Review Search

Easily Search Contract Reviews Using various Search fields.

Single-Click to Create New Contract Review.

Summary shows The Open Contract Review in Each Functional Group.

 

Contract Review Layout

Section A:

This section provides the general information about the specific purchase order and purchase order line item. Each contract review is line item specific.

Section B:

Critical information from the individual cross-functional area is displayed on the main header.

Section C:

The cross-functional areas are tabs. Each tab represents the information typical to that job function as it relates to;

Defining the requirements,

Ability to meet the requirements set forth on this specific purchase order and line item by the customer and,

Completing any tasks that are required of their functional groups’ job  requirements.

Contract Review Sections

Contract Review – Sales Review

Contract Review - Sales

Cross-Functional Group “Sales” Responsibilities

Defining all “Sales” related information about the specific purchase order line item.

Reviewing what the customer defined in the purchase order against quotes / contracts / letters of intent / forecast provided to, or in relationship with the customer.

After the review Sales either approves, rejects or can put the Contract Review on-Hold for further discussion.

System recording of who approved the Sales portion and when it was approved.

Contract Review – Order Entry

Cross-Functional Group “Order Entry”

Defining all “Order Entry” related information about the specific purchase order line item.

Recognizing that QA Suite is not the business system of your organization, this section is intended to make sure this line item is entered into the business system sales order module inclusive of all the requirements setforth with the Customers Purchase Order.

After Order Entry is completed, the process is either approved, rejected or can put the Contract Review On-Hold for further discussion.

System recording of who approved the Order Entry portion and when it was approved.

Contract Review Order Entry

Contract Review – Engineering

Contract Review Engineering

Cross-Functional Group “Engineering”

Defining all “Engineering” related information about the specific purchase order line item.

Recognizing that QA Suite is not the business system of your organization, this section is intended to make sure all engineering related information is in the business system, or is created in the business , in order to support this  line items requirements.

After the review, Engineering either approves, rejects or can put the Contract Review on-Hold for further discussion.

System recording of who approved the Engineering portion and when it was approved.

Contract Review – Quality

Cross-Functional Group “Quality Planning”

Defining all “Quality” related information about the specific purchase order line item.

After the review, Quality either approves, rejects or can put the Contract Review on-Hold for further discussion.

System recording of who approved the Quality portion and when it was approved.

Contract Review Quality

Contract Review – Production / Planning

Contract Review Planning

Cross-Functional Group “Production / Planning”

Defining all “Production / Planning ” related information about the specific purchase order line item.

After the review, Production / Planning  either approves, rejects or can put the Contract Review on-Hold for further discussion.

System recording of who approved the Production / Planning portion and when it was approved.

Contract Review – Log / Processing Times

A view of the  the reviewers and completion dates is automatically system-recorded as the functional groups complete the review.

Contract Review Quality

Contract Review – Functional Group Filter

Contract Review Functional Group Filter

A Quick Filter is provided to view all open Contract Reviews. 

A Single-Click shows all open Contract Reviews for that Functional Group.

Open Contract Reviews – QA Suite Dashboard

Each Employee can be assigned to a specific Contract Review Functional fgroup (e.g Sales, Order Entry, Engineering, Quality or Production / Planning)

QA Suite Dashboard shows open Contract Reviews

Contract Review QA Suite Dashboard

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