Documents submitted into the library have a two release options.
Release the file in its native form. In this case the file submitted is the file that is released and made available in the library.
Release a PDF version of the native file. In this case, the native file is submitted into the library. However, what is made available in the library, upon its release, is a PDF version of this file. Only native files in the format of Microsoft Word and Microsoft Excel have this release option. Once the native file is release, a PDF version is created from it. Both files are added into the Library, however only the PDF version is made available in the library.
Practical Usage – a large majority of ISO and AS9100 compliant companies use Microsoft Word or Microsoft Excel to create forms, policies, procedures, and work instructions in support of their Quality Management Program. In this case, the native files being submitted for review and approval are the actual Microsoft Word or Excel files. If this release option is chosen, the file made available in the library, and subsequently to the employees, is a PDF version of this documents.