For Receiving Inspection, many common fields are available. The organization decides what information has value and is to be populated.
Common Fields exist such as:
Part Number, Part Description, and Part Revision Level,
Supplier, Purchase Order No and Line Item,
Quantity Received, Inspected, Accepted and Rejected.
In addition, other fields, such as
Lot Code, Date Code, Serial Numbers,
Part Manufacturer, Manufacturers Part Number, and
Inspection Method option such as 100% Inspection, Dock-To-Stock, Skip Lots, and AQL 0.5, 1.0, 1.5 C=0 sampling plans,
is available depending on organizations requirements.
Files can be linked to each inspection. A common practice is to add a Packing List, Certificate of Conformances, Test Results, Drawings, and Pictures of non-conformances. Once linked, files can be viewed at any time in the future.
The current approval status of the Supplier/Vendor is added into the Approved Supplier List. section of the Inspection record.
NOTE: If organizations want to reduce data-entry, this Inspection and Non-Conforming software has the ability to maintain Purchase Order information through a direct link to many ERP systems, or through an automated sync process of Purchase Order information. Call Database Providers to learn more about this feature.
When this direct link or sync feature is used, many of the fields are pre-populated based on the PO No and Line Item entered by the receiver. In most cases, the Part Number, Part Revision Level, Vendor / Supplier Name, PO No, PO Line Item fields are all populated from the Purchase Order information. In addition to those fields, there are numerous other fields, such as Lot Code, Date Code, Serial Numbers, etc., that can be populated depending on the amount of data the Purchase Order contains on the ERP side.