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Preventive Maintenance Software

This Preventive Maintenance software manages all of the preventive maintenance tasks and schedules for all equipment and assets within an organization, as well as unplanned repairs.

Additional options include the management of preventive maintenance inventory, equipment spare parts, as well as purchase orders for preventive maintenance inventory and spare parts purchases, and service orders for third party repair and preventive maintenance services.

The purpose of an effective preventive maintenance program is to reduce the risk of equipment failure due to lack of periodic maintenance, eliminate the unplanned downtime and production disruption that can be associated with ‘run-to-failure’, and reduce equipment repair or replacement costs.

Asset and Equipment Type Definition

The FEATURES of the Asset and Equipment Type Definition section of the Preventive Maintenance software provide for:

Adding an unlimited number of asset or equipment types that can be used to categorize information,

Adding a link to a document of a specific equipment type,

And, defining the fields and field data type for a Data Logging / Equipment Status logging in cases when regular reporting of equipment conditions is needed.

Equipment and Asset Types

Asset and Equipment Information

Asset and Equipment Information

The FEATURES of the Asset and Equipment Information section of the Preventive Maintenance provide for:

Adding an unlimited number of assets and equipment,

Identifying the asset and equipment using common information such as Name, Model No, Serial No, Make, Year, Location and Warranty Period,

Adding a picture of the asset or equipment,

Linking unlimited files to the asset and equipment record such as User Guide, User Manuals, Manufacturers Recommended Preventive Maintenance schedule, Packing List, and Warranty Information ,

Identifying data log type to use when data logging or regular equipment reporting is necessary,

Identifying if an hour meter exists,

And, creating a list of spare parts when the Work Order option is used.

Asset and Equipment Preventive Maintenance Requirements

The FEATURES of the Asset and Equipment Preventive Maintenance Requirements section of the Preventive Maintenance software provide for:

Adding unlimited number of PM requirements to each asset and equipment,

Defining the PM frequency of each requirement, who is responsible for the PM, and the number of days prior to the PM Due Date the requirement will start to appear on the automated reports,

identifying the PM requirement  using a step-by-step instruction, and/or linking to an existing procedure, check lists, or any other file related to the how to complete the maintenance requirement,

And, adding a requirement to complete an entry within the data log on a set frequency basis.

Preventive Maintenance Adjustment

Asset and Equipment Preventive Maintenance Completion

Preventive Maintenance Completion

The FEATURES of the Asset and Equipment Preventive Maintenance Completion and History section of the Preventive Maintenance software provide for:

Recording who performed the maintenance, when it was completed, how long the maintenance took to complete,  automatically setting next due date to the frequency set by the maintenance requirement,

And, adding notes and linking files to the maintenance record such as completed check lists, PM certifications from the 3rd Party, purchase orders, packing list of material used, or any of item that would be useful for historical purposes.

Recording of Unplanned Maintenance

The FEATURES of the Recording of Unplanned Maintenance within the Preventive Maintenance software provide for:

Entering a request for repair for a specific piece of equipment, and the repair issue,

Sending an automated email to user-defined personnel about the new repair request,

Recording unplanned downtime,

And, recording the completion of the repair, notes regarding the repair performed, material used and time to complete the repair.

Unplanned Maintenance

Preventive Maintenance History

Preventive Maintenance History

The FEATURES of the Preventive Maintenance History section of the Preventive Maintenance software provide for:

Reviewing all planned maintenance performed on an asset and equipment,

Reviewing all unplanned maintenance performed on an asset and equipment,

And, reviewing the material used and maintenance labor times for both the planned and unplanned maintenance.

Preventive Maintenance Scheduling

The FEATURES for the viewing the Planned Preventive Maintenance is provided with a Calendar:

All planned preventive maintenance tasks have a due date.

The calendar is used to view all upcoming planned preventive maintenance tasks by day.

The calendar view can be changed by month and year.

A single-click on any day will provide the Preventive Maintenance Task Details of Each Equipment and Task scheduled for that day.

Preventive Maintenance  Calendar

Simple Navigation

Preventive Maintenance Dashboard

A KEY FEATURE of our Preventive Maintenance software is Simple Navigation which includes:

An instant summary of all required planned  maintenance requirements and open repair requests,

Single-click operation to view expired or upcoming planned maintenance requirements,

Single-click operation to view the asset and equipment requiring planned maintenance,

Single-click operation to view the maintenance details of the planned maintenance required,

Single-click operation to enter a maintenance completion record,

Single-click operation to view an open repair request,

And, single-click operation to view all upcoming planned maintenance and open repair request in a calendar view.

Work Order Option

The FEATURES of the Work Order option of the Preventive Maintenance software provides for:

Managing planned or unplanned maintenance work orders,

Managing a list of inventory items, including spare and replacement parts, in support of the maintenance program,

Managing a list of suppliers, in support of the maintenance program,

Managing Purchase Orders for Inventory, including spare and replacement parts, in support of the maintenance program,

Entering inventory and/or spare parts used to automatically decrement inventory and record labor times to complete work orders,

And, identifying the total costs of the preventive maintenance program.

Preventive Maintenance Work Order

Service Order Option

Preventive Maintenance Third Party Support

The FEATURES of the Service Order option of the Preventive Maintenance software provide for:

Managing Service Orders to Third Party suppliers for repair or maintenance services of assets and equipment.  

Automation

A KEY FEATURE of our Preventive Maintenance software is Automation, which provides for:

Sending out automated emails for expired planned maintenance, planned maintenance due within the alert period and all open repair requests,

And, the updating of all maintenance due dates, and calendar as new preventive maintenance tasks are created and as new completion records are entered.

Automation

Report Features

Reports

A Key Feature of the Report section of our Preventive Maintenance software is that it includes many user-filterable reports, including:

Planned Maintenance Overdue, Due in the next x days,

Maintenance History,

Open Repair Requests,

Material Costs,

Labor Costs,

Open Purchase Orders and Service Orders,

Purchase Order and Service Order receipt history,

Current Inventory Listing w/costs,

Asset and Equipment Listing,

And, Asset and Equipment Next Service Date and Maintenance Requirement.

Setup / Personalization

The FEATURES of the Setup section of the Preventive Maintenance software provide for:

Adding your company’s information and logo, so it’s represented in all reports, menu and views during its use,

Creating and managing a list of facilities, work centers and departments used to identify locations of assets and equipment,

Creating and managing a list of employees, temporary workers and Third Party Suppliers that will take part in the Preventive Maintenance program,

Importing all your existing assets and equipment, preventive maintenance tasks, status of the tasks and any preventive maintenance inventory,

And, easy Email Setup to a SMTP Email server or other Email application for use in the automated processes and all email features available within the Preventive Maintenance software.

Setup / Personalization

Open-Source Software

Open-Source Software

Another KEY FEATURE of our Preventive Maintenance Software is that it is sold as an Open-Source Software, providing the ability to:

Change the software to what you need, rather than change your ways to match the software requirements,

and, the open access to all objects of the software, which allows for the adding new data tables, data fields, customize existing forms and reports as well as add new forms and reports.

Best in Class Customer Service and Support

This Preventive Maintenance Software includes Best-in-Class Customer Service and Support by providing:

100% USA-based support,

Timely support response via phone, email or online session,

Implementation support and guidance and recommendations for your preventive maintenance program approach based on your business, requirements and risk level of the asset and equipment,

All software bugs and abnormal behavior are resolved in a timely fashion and of course is free-of-charge

And, 100% support on any new features or functionality needed. Database Providers will quote on an as-needed basis and all work completed by USA-based, Database Providers employees.

Businessman hand pushing service button

Pricing

MULTI-USER PRICING

LOCAL LAN DOMAIN NETWORK

$699.00 – Microsoft Access Front-End / Back-End (Client/Server)

$999.00 – with Work Order Module – Microsoft Access Front-End / SQL Server (Express) Back-End (Client/Server)

$1199.00 – with Work Order  + Service Order Modules – Microsoft Access Front-End / SQL Server (Express) Back-End (Client/Server)

CLOUD OPTION

Call for Pricing – Microsoft Access Front-End / Cloud Services Back-End (Client/Server)

One-Time Fee

No Annual Support Contracts

No Licensing Fees

Microsoft Access not included in the purchase of the software

*Prices subject to change

System Requirements

COMPUTER REQUIREMENTS

Microsoft Access 2007 or higher, 32 or 64 bit, full version or runtime, (Client Side)

Windows 7 or 10, 32 or 64 bit (Client Side)

 

USERS OPTIONS

Single-User — One File, One Simultaneous User

Multi-User — Network Version. Up to 255 Simultaneous Users.

 

LAN / NETWORK / CLOUD  OPTIONS

Local Network Domain Use

Cloud Services

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