For Receiving Inspection, many standard fields are available. The organization decides what information has value and is to be populated.
Common Fields exist, such as:
Part Number, Part Description, and Part Revision Level,
Supplier, Purchase Order No, and Line Item,
Quantity Received, Inspected, Accepted, and Rejected.
In addition, other fields, such as
Lot Code, Date Code, Serial Numbers,
Part Manufacturer, Manufacturers Part Number, and
Inspection Method options such as 100% Inspection, Dock-To-Stock, Skip Lots, and AQL 0.5, 1.0, 1.5 C=0 sampling plans,
is available depending on the organization’s requirements.
Files can be linked to each inspection. A common practice is to add a Packing List, Certificate of Conformance, Test Results, Drawings, and Pictures of non-conformances. Once linked, files can be viewed at any time in the future.
The current approval status of the Supplier/Vendor is added to the Approved Supplier List—section of the Inspection record.
NOTE: If organizations want to reduce data entry, this Inspection and Non-Conforming software can maintain Purchase Order information through a direct link to many ERP systems or an automated sync process of Purchase Order information—Call Database Providers to learn more about this feature.
When this direct link or sync feature is used, many fields are pre-populated based on the PO No and Line Item entered by the receiver. In most cases, the Part Number, Part Revision Level, Vendor / Supplier Name, PO No, and PO Line Item fields are all populated from the Purchase Order information. In addition to those fields, numerous other fields, such as Lot Code, Date Code, Serial Numbers, etc., can be populated depending on the amount of data the Purchase Order contains on the ERP side.