Calibration Management Software for ISO9001 & AS9100 Manufacturers

Maintain full control of your measuring and monitoring equipment (M&TE) with a calibration system designed specifically for ISO‑certified manufacturing environments. Automate calibration schedules, maintain traceability, and ensure compliance with ISO9001:2015 and AS9100 — all while simplifying daily gage control tasks.

This Calibration Management Software for ISO9001 & AS9100 manufacturers provides complete lifecycle control of every device, from setup to calibration history to audit‑ready reporting. Built on Microsoft Access and optionally SQL Server, it delivers a powerful, customizable, and cost‑effective solution for aerospace, defense, medical device, and precision manufacturing companies.

1. Streamline Your Entire Calibration Program

Managing calibrated devices manually is time‑consuming and error‑prone. Our system centralizes all calibration activity, ensuring every device is tracked, scheduled, and documented properly. This reduces audit risk and improves compliance with ISO9001 and AS9100 clause 7.1.5 (Monitoring & Measuring Resources).

• Automated alerts for upcoming and overdue calibrations
• Centralized control of all measuring devices and masters
• Full traceability for audits and customer requirements
• Supports ISO9001 & AS9100 clause 7.1.5

For organizations using additional QMS modules, this system integrates seamlessly with Inspection & NCMR software and Corrective Action software.

2. Easy Setup & Personalization

Configure your calibration system quickly and tailor it to your organization’s structure. The software supports multiple facilities, departments, and calibration workflows, making it ideal for complex manufacturing environments.

• Add your company name, logo, and calibration program details
• Define default device locations, departments, and work centers
• Import existing device lists and calibration history
• Assign alert recipients and notification rules

Setup takes minutes, not weeks — perfect for teams needing rapid deployment.

3. Define Device Types & Calibration Strategies

Standardize calibration processes across your organization by defining device categories and calibration strategies. This ensures consistency, reduces variation, and supports audit‑ready documentation.

• Create device types for gages, indicators, torque tools, masters, and more
• Link internal calibration procedures or work instructions
• Assign default calibration intervals and methods
• Improve consistency and reduce calibration variation

Device types also integrate with Document Management Software for controlled procedures.

4. Comprehensive Device Information

Capture every detail needed for accurate calibration and traceability. The system maintains complete device metadata to support audits, troubleshooting, and long‑term program management.

• Manufacturer, model, serial number, asset number
• Calibration frequency, strategy, and responsible department
• Measurement capabilities and accuracy specifications
• Device photos for quick identification
• Current location and check‑in/check‑out status

5. Calibration Records & History

Record calibration events in seconds and maintain a complete audit trail. Every calibration entry is stored with full traceability, ensuring compliance with ISO and customer requirements.

• Document results, conditions, and calibration method
• Automatically calculate next due date
• Attach calibration certificates
• Generate out‑of‑tolerance incident reports instantly
• Maintain full historical traceability for audits

Out‑of‑tolerance events trigger Out‑of‑Tolerance Impact Assessment for product impact.

6. Automated Alerts & Calibration Calendar

Never miss a calibration again with automated notifications and a real‑time calendar. Alerts ensure calibration tasks are completed on time and prevent overdue equipment from reaching production.

• Email alerts for upcoming and overdue calibrations
• Define recipients and notification frequency
• Calendar updates automatically as calibrations are completed
• Supports proactive planning and resource allocation

7. Check‑In / Check‑Out Tracking

Track mobile and shared devices with ease. This feature reduces lost tools, improves accountability, and ensures devices are calibrated before use.

• Quickly check tools in and out from a central dashboard
• See calibration status at the moment of checkout
• Reduce lost tools and improve accountability
• Real‑time visibility of device location and usage

8. Reporting for Audits & Daily Operations

Generate powerful, filterable reports with a single click. These reports support internal audits, customer audits, and AS9100 surveillance audits.

• Expired and upcoming calibrations
• Device history and usage
• Inactive, lost, or damaged devices
• Current device locations
• Out‑of‑tolerance incidents

Reports can also be exported for use in Internal Auditing Software and QMS reviews.

9. Open‑Source, Fully Customizable, and Built on Microsoft Access

Our Calibration Management Software is delivered as an open‑source Microsoft Access application, giving your organization full control and complete customization capability. You receive the actual Access database file — including all forms, tables, queries, and VBA modules — so your team can tailor the system to your exact ISO9001 or AS9100 processes and calibration workflows.

You can deploy the software using:

• Access back‑end (ACCDB) — ideal for single‑user or light‑use environments
• SQL Server Express back‑end — highly recommended for multi‑user manufacturing environments

This hybrid architecture allows you to start quickly with Access and scale seamlessly to SQL Server Express or full SQL Server as your calibration program grows.

Because the system is open‑source and built on Microsoft Access, you can:

• Modify forms, reports, and workflows
• Add fields, tables, and custom logic
• Integrate with your existing QMS modules
• Extend the system to match your internal calibration procedures
• Maintain full ownership of your data and configuration

This ensures your calibration program adapts to your unique manufacturing processes, audit requirements, and compliance needs — not the other way around.