Document Management Software for ISO9001 & AS9100 Manufacturers

Maintain complete control over your organization’s documents with a centralized, audit‑ready system designed for ISO‑certified manufacturing environments. Automate document review, approval, release, revision control, distribution, and obsolescence — ensuring users always access the latest approved documents.

This Document Management Software for ISO9001 & AS9100 manufacturers provides a structured, compliant, and fully traceable document control system aligned with ISO9001:2015 clause 7.5 (Documented Information) and AS9100 Rev D requirements. It ensures that procedures, work instructions, forms, drawings, and controlled documents are always current, approved, and accessible.

1. Centralized Document Control

Prevent the use of outdated or obsolete documents with a centralized, access‑controlled system. This ensures consistent use of the correct revision across all departments, shifts, and facilities.

• Ensure users always access the latest released documents
• Prevent accidental use of obsolete or superseded files
• Maintain full traceability for audits and compliance

This module integrates seamlessly with Inspection Control Plans and Corrective Action Software for complete QMS alignment.

2. Document Library

Search, retrieve, and manage documents with ease. The library provides fast access to all controlled documents, including procedures, work instructions, forms, drawings, and customer‑specific files.

• Fast search using multiple filters
• Submit new documents through multiple methods
• Single‑click to view documents or document details
• Single‑click to start the revision process
• Print or download documents instantly

3. Document Information & Metadata

Define each document with detailed metadata for full traceability. Metadata ensures proper classification, routing, and audit‑ready documentation.

• Document number, revision, description, type, owner, keywords
• Reason for submission and review requirements
• Review options: no review, single reviewer/approver, or custom list
• Release options: same file, PDF version, or alternate file
• Optional fields: customer, vendor, project, part number, PO number
• File type and size captured automatically

4. New Document Submission Process

Automate the entire review and approval workflow. This ensures consistent, documented, and compliant document control practices across the organization.

• Document enters the library as “submitted” and “under review”
• Select review process (none, single, or custom)
• Automated emails to reviewers and approvers
• Owners notified immediately if a reviewer rejects the submission
• Document control notified when all approvals are complete
• Single‑click release of approved documents

5. Document Revision Process

Manage revisions with full traceability and automation. The system ensures obsolete revisions are properly archived and cannot be used in production.

• Current revision marked as “being revised”
• New revision enters the library as “under review”
• Review and release process mirrors the original submission
• Automated emails to reviewers and document control
• Single‑click release of new revision and obsolescence of old revision

6. Document Tracking

Maintain a complete audit trail of all document activity. Every event is logged with user, timestamp, and action details.

• Logs for review, approval, release, obsolescence, and rejection
• Logs for viewing, printing, and downloading
• Each log includes event, user, date/time, and computer name

These logs support ISO9001 and AS9100 surveillance audits, customer audits, and internal audits.

7. Simple Navigation

Access documents and tasks quickly with intuitive navigation. Designed for speed and clarity in manufacturing environments.

• Single‑click search and retrieval
• Summaries of documents in review, approved, or awaiting release
• Single‑click review, approval, or rejection

8. Reporting

Generate powerful, filterable reports for audits and daily operations. Reports are ideal for management review, internal audits, and customer audits.

• Document history
• Document usage logs
• Document revision history

9. Automation

Automate communication and workflow steps to reduce administrative burden and ensure timely document control.

• Emails for newly submitted documents
• Emails for completed reviews and approvals
• Emails for document release
• Reminder emails for pending reviews

10. Document Review Progress / To‑Do List

Provide users with a clear summary of documents requiring their attention. This ensures timely review and prevents bottlenecks.

• Documents awaiting release (no review required)
• Dual‑review documents requiring review or approval
• Custom review documents requiring department or owner review
• Documents ready for release

11. Setup & Personalization

Configure the system to match your document control program. The software adapts to your existing QMS structure and terminology.

• Add company name and logo
• Manage employees and temporary workers
• Define document types (forms, WI, procedures, drawings, etc.)
• Manage customer and supplier lists
• Define reason codes for submissions and revisions
• Configure ITAR access and storage locations

12. Open‑Source, Fully Customizable, and Built on Microsoft Access

Our Document Management Software is delivered as an open‑source Microsoft Access application, giving your organization full control and complete customization capability. You receive the actual Access database file — including all forms, tables, queries, and VBA modules — allowing you to tailor the system to your exact ISO9001 or AS9100 document control processes, approval workflows, and revision management requirements.

You can deploy the software using:

• Access back‑end (ACCDB) — ideal for single‑user or light‑use environments
• SQL Server Express back‑end — highly recommended for multi‑user manufacturing environments

This hybrid architecture allows you to start quickly with Access and scale seamlessly to SQL Server Express or full SQL Server as your document control program grows.

Because the system is open‑source and built on Microsoft Access, you can:

• Add new data tables and fields
• Customize existing forms and reports
• Create new workflows, logic, and automation
• Integrate with your existing QMS modules
• Maintain full ownership of your data and configuration

This ensures your document control program adapts to your unique manufacturing processes, audit requirements, and compliance needs — not the other way around.