Inspection & Non‑Conforming Material Software for ISO9001 & AS9100 Manufacturers

Strengthen your quality control program with a system designed to manage inspections, discrepancies, dispositions, and non‑conformances across receiving, in‑process, final inspection, and customer returns. Our Inspection & Non‑Conforming Material Software helps ISO‑certified manufacturers maintain full traceability, streamline compliance, and improve product quality.

This Inspection & Non‑Conforming Material Software supports ISO9001:2015 and AS9100 Rev D requirements for inspection, control of non‑conforming outputs, and documented traceability. It centralizes receiving inspections, WIP inspections, final inspections, RMAs, and NCMRs into one unified, audit‑ready system that integrates seamlessly with your broader QMS.

1. Personalized Software Setup

Configure the system to match your quality management structure and operational workflow. The setup process ensures your inspection and non‑conformance program aligns with your internal procedures and customer requirements.

• Add company branding and quality program details
• Manage employees, inspectors, parts, customers, and suppliers
• Configure email settings for automated and on‑demand notifications

This module integrates seamlessly with Document Management Software for linking inspection procedures and work instructions.

2. Receiving Inspections

Record unlimited receiving inspections with complete traceability and documentation. Capture all required information for supplier quality management and incoming material verification.

• Capture part number, revision, supplier, PO, inspection date, and quantities
• Record accepted, rejected, and inspected quantities
• Optional fields for serial numbers, lot numbers, date codes, buyer, manufacturer, router step, and inspection method
• Attach unlimited files (COCs, test results, packing lists, etc.)

3. Non‑Conformance Tracking (Receiving)

Document discrepancies at the receiving stage and manage them through closure. This ensures consistent classification, disposition, and communication across your supply chain.

• Record all discrepancies identified during receiving inspection
• Assign dispositions and corrective actions
• Use defect codes for consistent classification
• Attach drawings, specifications, photos, and work instructions
• Email tasks to responsible parties with all linked files included

When required, non‑conformances can be escalated to Corrective Action Software for SCAR or CAPA activity.

4. Work‑In‑Process (WIP) & Final Inspections

Maintain visibility and control throughout production. WIP and final inspections ensure product quality before shipment or progression to the next manufacturing stage.

• Record unlimited WIP and final inspections
• Standard fields: part number, revision, inspection date, work order, quantities
• Optional fields: customer, serial numbers, lot numbers, system number, router step, inspection method

5. Non‑Conformance Management (WIP & Final)

Document and resolve discrepancies found during production or final inspection. Maintain full traceability from detection through disposition and closure.

• Record discrepancies with full detail
• Assign multiple dispositions per discrepancy
• Attach supporting files for complete traceability

6. Customer Returns (RMA)

Manage customer returns with complete documentation and traceability. RMAs feed directly into your non‑conformance and corrective action processes.

• Record unlimited RMAs
• Capture part number, revision, customer, inspector, RMA date, quantities, and more
• Optional fields for serial numbers, inspection details, and inspection method

7. Customer Return Non‑Conformances

Turn customer feedback into actionable quality improvements. RMAs can automatically generate non‑conformance records for investigation and disposition.

• Document discrepancies identified during RMA inspection
• Record suspected causes and contributing factors
• Create tasks for review, disposition, and approval

8. Work‑In‑Process Defects

Track and manage defects outside the formal non‑conformance process. This is ideal for minor issues that require correction but not full NCMR documentation.

• Record defects found during production
• Track removal and verification of defects

9. Simple Navigation & Automation

Navigate inspections and non‑conformances quickly with a user‑friendly interface. Automation reduces administrative workload and ensures timely follow‑up.

• Instant summaries of open inspections and required dispositions
• Quick search for any inspection or non‑conformance
• Automated ERP/MRP data synchronization
• Scheduled emails for open non‑conformances and tasks

10. Open‑Source, Fully Customizable, and Built on Microsoft Access

Our Inspection & Non‑Conforming Material Software is delivered as an open‑source Microsoft Access application, giving your organization full control and complete customization capability. You receive the actual Access database file — including all forms, tables, queries, and VBA modules — allowing you to tailor the system to your exact ISO9001 or AS9100 inspection processes, documentation requirements, and non‑conformance workflows.

You can deploy the software using:

• Access back‑end (ACCDB) — ideal for single‑user or light‑use environments
• SQL Server Express back‑end — highly recommended for multi‑user manufacturing environments requiring speed, stability, and reduced corruption risk

This hybrid architecture allows you to start quickly with Access and scale seamlessly to SQL Server Express (or full SQL Server) as your inspection and non‑conformance program grows.

Because the system is open‑source and built on Microsoft Access, you can:

• Add new data tables and fields
• Customize existing forms and reports
• Create new workflows, logic, and automation
• Integrate with your existing QMS modules
• Maintain full ownership of your data and configuration

This ensures your inspection and non‑conformance program adapts to your unique manufacturing processes, audit requirements, and compliance needs — not the other way around.