Calibration Management Software for ISO9001 & AS9100 Manufacturers

Maintain full control of your measuring and monitoring equipment (M&TE) with a digital calibration tracking system designed specifically for ISO‑certified manufacturing environments. Automate calibration schedules, maintain traceability, and ensure compliance with ISO9001:2015 and AS9100 — all while simplifying daily gage control tasks.

This Calibration Management Software provides complete lifecycle control of every calibrated device, from setup to calibration history to audit‑ready reporting. Built on Microsoft Access and optionally SQL Server, it delivers a powerful, customizable, and cost‑effective solution for aerospace, defense, medical device, automotive, and precision manufacturing companies.

1. Streamline Your Entire Calibration Program

Managing calibrated devices manually is time‑consuming and error‑prone. Our Calibration Tracking Software centralizes all calibration activity, ensuring every device is tracked, scheduled, and documented properly. This reduces audit risk and improves compliance with ISO9001 and AS9100 clause 7.1.5 (Monitoring & Measuring Resources).

• Automated alerts for upcoming and overdue calibrations
• Centralized control of all measuring devices and masters
• Full traceability for audits and customer requirements
• Supports ISO9001 & AS9100 clause 7.1.5

Integrates seamlessly with Inspection & NCMR Software and Corrective Action Software.

Who Uses Calibration Tracking Software?

Our Calibration Management Software is used by manufacturers that rely on accurate measuring and monitoring equipment to maintain product quality and regulatory compliance. It is ideal for organizations operating under ISO9001, AS9100, ISO 13485, FDA, and similar quality systems.

• Aerospace manufacturers
• Machine shops
• Medical device manufacturers
• Electronics manufacturers
• Automotive suppliers
• Defense contractors
• Contract manufacturers
• Precision machining companies
• Laboratories and testing facilities

2. Easy Setup & Personalization

Configure your calibration system quickly and tailor it to your organization’s structure. The software supports multiple facilities, departments, and calibration workflows, making it ideal for complex manufacturing environments.

• Add company name, logo, and calibration program details
• Define default device locations, departments, and work centers
• Import existing device lists and calibration history
• Assign alert recipients and notification rules

3. Define Device Types & Calibration Strategies

Standardize calibration processes across your organization by defining device categories and calibration strategies. This ensures consistency, reduces variation, and supports audit‑ready documentation.

• Create device types for gages, indicators, torque tools, masters, and more
• Link internal calibration procedures or work instructions
• Assign default calibration intervals and methods
• Improve consistency and reduce calibration variation

Device types integrate with Document Management Software.

4. Comprehensive Device Information

Capture every detail needed for accurate calibration and traceability. The system maintains complete device metadata to support audits, troubleshooting, and long‑term program management.

• Manufacturer, model, serial number, asset number
• Calibration frequency, strategy, and responsible department
• Measurement capabilities and accuracy specifications
• Device photos for quick identification
• Current location and check‑in/check‑out status

5. Calibration Records & History

Record calibration events in seconds and maintain a complete audit trail. Every calibration entry is stored with full traceability, ensuring compliance with ISO and customer requirements.

• Document results, conditions, and calibration method
• Automatically calculate next due date
• Attach calibration certificates
• Generate out‑of‑tolerance incident reports instantly
• Maintain full historical traceability for audits

Out‑of‑tolerance events trigger Out‑of‑Tolerance Impact Assessment.

6. Automated Alerts & Calibration Calendar

Never miss a calibration again with automated notifications and a real‑time calendar. Alerts ensure calibration tasks are completed on time and prevent overdue equipment from reaching production.

• Email alerts for upcoming and overdue calibrations
• Define recipients and notification frequency
• Calendar updates automatically as calibrations are completed
• Supports proactive planning and resource allocation

7. Check‑In / Check‑Out Tracking

Track mobile and shared devices with ease. This feature reduces lost tools, improves accountability, and ensures devices are calibrated before use.

• Quickly check tools in and out from a central dashboard
• See calibration status at the moment of checkout
• Reduce lost tools and improve accountability
• Real‑time visibility of device location and usage

8. Reporting for Audits & Daily Operations

Generate powerful, filterable reports with a single click. These reports support internal audits, customer audits, and AS9100 surveillance audits.

• Expired and upcoming calibrations
• Device history and usage
• Inactive, lost, or damaged devices
• Current device locations
• Out‑of‑tolerance incidents

Reports integrate with Internal Auditing Software.

9. Open‑Source, Fully Customizable, and Built on Microsoft Access

Our Calibration Management Software is delivered as an open‑source Microsoft Access application that allows you to customize calibration intervals, device classifications, approval workflows, reporting, notifications, and audit documentation to match your organization's exact quality system.

You can deploy the software using:

• Access back‑end (ACCDB) — ideal for single‑user or light‑use environments
• SQL Server Express back‑end — recommended for multi‑user environments

Related Quality Management Modules

Calibration Management is part of our integrated Quality Management System and works seamlessly with other quality modules.

• Inspection & Nonconforming Material
• Corrective Action
• Document Management
• Employee Training
• Internal Auditing
• Integrated QA Suite

Calibration Management Software Pricing

Calibration Tracking Software is included in the Database Providers QA Suite or can be purchased separately.

Frequently Asked Questions

Does the software support ISO9001 and AS9100?

Yes. The Calibration Management Software helps organizations satisfy ISO9001:2015 and AS9100 requirements for monitoring and measuring resources by maintaining complete calibration records, schedules, traceability, and audit‑ready documentation.

Can I track outsourced calibrations?

Yes. Calibration records can include external laboratories, certificates, due dates, costs, and attached documentation, providing full visibility into outsourced calibration activity.

Can calibration certificates be attached?

Yes. Unlimited electronic files including certificates, reports, photos, and work instructions can be attached to every calibration record for complete traceability.

Can multiple facilities share the same calibration database?

Yes. When deployed on SQL Server, multiple facilities and users can work from one centralized calibration database while maintaining location‑specific information.

Can the software manage master gages and reference standards?

Yes. Master standards, reference equipment, production gages, inspection tools, and other measuring devices can all be managed within the same calibration tracking system.

Is the Calibration Management Software customizable?

Yes. Because the application is delivered with Microsoft Access source code, calibration intervals, workflows, forms, reports, and business rules can be customized to match your organization’s quality processes.