Preventive Maintenance Software for ISO9001 & AS9100 Manufacturers

Improve equipment reliability, reduce downtime, and maintain audit‑ready maintenance records with a preventive maintenance system built specifically for manufacturing environments. Our Preventive Maintenance Software centralizes asset information, schedules, tasks, downtime, and work orders — ensuring compliance with ISO9001 and AS9100 requirements for equipment and infrastructure management.

Designed for machine shops, aerospace suppliers, fabrication facilities, and industrial manufacturers, this system provides complete visibility into equipment health, maintenance requirements, and historical performance. Whether you manage a small toolroom or a full production floor, the software helps you stay compliant, organized, and audit‑ready at all times. It also integrates seamlessly with other QMS modules such as Calibration Management, Corrective Action, and Nonconformance Reporting.

1. Equipment Type Definition

Organize your maintenance program with structured equipment type definitions. Standardizing equipment categories ensures consistent data entry, easier reporting, and more accurate maintenance planning.

• Create unlimited equipment or asset types
• Link documents, manuals, and procedures
• Define fields for data logging and status tracking
• Customize classifications to match your facility
• Improve maintenance planning and analysis

This structure supports ISO9001 and AS9100 requirements for documented maintenance processes and controlled records, and integrates cleanly with your Internal Auditing Software.

2. Asset & Equipment Information

Maintain complete, detailed records for every asset in your facility. Centralized equipment information ensures traceability, reduces downtime, and supports audit requirements.

• Record model, serial number, make, year, and location
• Track warranty periods and service history
• Attach manuals, pictures, and documentation
• Manage preventive maintenance schedules
• Track hour meters and spare parts usage
• Standardize asset identification and categorization

Complete asset records help auditors verify that equipment is properly maintained and controlled — a key requirement in both ISO9001 and AS9100.

3. Preventive Maintenance Tasks & Requirements

Define maintenance requirements for each asset with full flexibility. The system supports both simple and complex maintenance programs, allowing you to tailor tasks to your equipment and compliance needs.

• Set maintenance frequency and responsible parties
• Attach procedure instructions and checklists
• Enable data log entries for equipment condition tracking
• Implement proactive maintenance strategies
• Automate reporting and next‑due calculations

These features align with preventive maintenance expectations outlined in ISO9001 Clause 7.1.3 and AS9100 Clause 8.5.1.

4. Maintenance Completion & History

Track all maintenance activities with complete traceability. Every maintenance event is logged with timestamps, responsible personnel, and supporting documentation.

• Record who performed maintenance and when
• Track task duration and productivity
• Automatically set next due dates
• Maintain full maintenance history for audits
• Attach certifications, purchase orders, and packing lists

This historical record integrates seamlessly with your Access Performance Checklist and supports audit‑ready documentation.

5. Unplanned Downtime & Repairs

Manage unplanned maintenance events with clarity and speed. The system provides a structured workflow for logging, reviewing, and resolving downtime incidents.

• Log repair requests and unplanned downtime
• Document repair completion and verification
• Automated email notifications for rapid response
• Minimize disruption with structured repair workflows

Tracking unplanned downtime helps identify recurring issues and supports continuous improvement efforts, especially when paired with Corrective Action Software.

6. Preventive Maintenance History

Review all planned and unplanned maintenance for each asset. This consolidated view helps maintenance teams identify trends, recurring issues, and opportunities for improvement.

• Track unexpected maintenance needs
• Improve planning and resource allocation
• Maintain detailed logs of repairs and downtime

Historical data supports root cause analysis and long‑term reliability planning.

7. Preventive Maintenance Scheduling

Visualize upcoming maintenance tasks with a calendar‑based interface. This helps maintenance teams stay organized and ensures no tasks are missed.

• View tasks by day, month, or year
• Access detailed task information instantly
• Improve planning and productivity
• Track all maintenance activities in one place

Calendar‑based scheduling is especially useful for facilities with large equipment inventories.

8. Software Navigation

Navigate maintenance requirements, assets, and repair requests with ease. The interface is designed for speed, clarity, and efficiency.

• Instant access to maintenance requirements
• Quickly identify expired and upcoming tasks
• Streamlined asset and repair request management
• User‑friendly interface for fast decision‑making

This ensures maintenance teams can work efficiently without unnecessary complexity.

9. Software Setup & Personalization

Customize the system to match your organization’s branding and workflow. Personalization ensures the software aligns with your existing processes and documentation.

• Add company name, logo, and program details
• Tailor the software to your internal processes
• Integrate with existing procedures and documentation

This flexibility supports ISO9001 and AS9100 documentation requirements and integrates with your Internal Auditing and Document Control modules.

10. Work Order Management

Manage planned and unplanned maintenance work orders with full traceability. Work orders help track maintenance costs, parts usage, and supplier involvement.

• Track inventory items and spare parts
• Manage suppliers and purchase orders
• Monitor total maintenance program costs

Work order tracking supports cost analysis and continuous improvement.

11. Service Order Management

Manage third‑party service orders for external maintenance or repairs. This ensures outsourced work is documented and completed on time.

• Track service orders to outside suppliers
• Improve collaboration with external service providers
• Ensure timely completion of outsourced maintenance

Service order tracking is essential for facilities that rely on external calibration or repair vendors.

12. Open‑Source, Fully Customizable, and Built on Microsoft Access

Our Preventive Maintenance Software is delivered as an open‑source Microsoft Access application, giving your organization full control and complete customization capability. You receive the actual Access database file — including all forms, tables, queries, and VBA modules — allowing you to tailor the system to your exact ISO9001 or AS9100 maintenance processes, documentation requirements, and equipment reliability workflows.

You can deploy the software using:

• Access back‑end (ACCDB) — ideal for single‑user or light‑use environments
• SQL Server Express back‑end — highly recommended for multi‑user manufacturing environments requiring speed, stability, and reduced corruption risk

This hybrid architecture allows you to start quickly with Access and scale seamlessly to SQL Server Express (or full SQL Server) as your maintenance program grows. Learn more about SQL Server options in our SQL Server Integration Guide.

Because the system is open‑source and built on Microsoft Access, you can:

• Add new data tables and fields
• Customize existing forms and reports
• Create new workflows, logic, and automation
• Integrate with your existing QMS modules
• Maintain full ownership of your data and configuration

This ensures your preventive maintenance program adapts to your unique manufacturing processes, audit requirements, and compliance needs — not the other way around.