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Calibration Management Software

Manage all measuring devices used within your organization using our simple, effective and efficient solution.

Our solution includes a flexible and scalable approach to identifying, establishing calibration requirements, and communicating the status of all measuring devices/equipment/tools within the Calibration system.

A quick and easy method for recording the successful calibration of each tool and the extension of the next due date.

Scheduling of calibration is made easy using a calendar view of measuring devices’ calibration due dates.

Our solution provides for automated emails to identify and communicate measuring devices whose calibration is past due, or due within the next 30 or 60 days; which has proven to increase the effectiveness of calibration programs.

When used in conjunction with ISO 9001-based compliant calibration programs, this Calibrations Management Software provides for all required information, documentation and records.

Measuring Device / Equipment / Tool Types

The KEY FEATURES of the Measuring Device / Equipment / Tool Types part of our Calibration Management Software provide for:

The ability to create and manage a list of measuring device types.  Grouping measuring devices by device types is beneficial when establishing calibration defaults, scheduling and performing calibrations.

When the calibration process is performed internally, adding the default calibration strategy, and linking the calibration procedural documents to the measuring device type, creates a consistent approach to calibration.

Measuring Device / Equipment / Tool Types

Measuring Device / Equipment / Tool Definition

Measuring Device / Equipment / Tool Definition / Information Section

The KEY FEATURES of the Measuring Device / Equipment / Tool Definition/Information part of our Calibration Management Software provide for:

All common fields used to define a particular measuring device are included, such as – Detailed Description, Model Number, Serial Number, Manufacturer, and Device Specification.

A calibration control category such as Regularly Calibrated, Calibrate Before Use, and Reference Only.

The ability to add a picture of the measuring device / equipment / tool, where it is to be calibrated – such as In-House, 3rd Party Calibration Company, or Other.

Identification of the default Calibration Frequency of the device.

And for internally calibrated measuring equipment, this important part of the process establishes the Calibration Strategy, Methods and Requirements, Standards to be Used, and Acceptable Tolerances for the specific tool, if the Default Tool Type Calibration Strategy is not Appropriate.

Calibration Records / History

The KEY FEATURES of the Calibration Records and History part of our Calibration Management Software provide for:

A simple and quick way to record each calibration event, the necessary details of the calibration process, and the calibration result.

Automatically setting the Next Calibration Due Date per the default calibration frequency (which can be manually tightened or loosened as appropriate) and Calibration Status is automatically updated to PASSED.

Recording of calibration results of externally calibrated devices with minimal field entries. Fields such as Date of Calibration, Within Tolerance, Adjusted and Result is all that is required to reset the Devices’ calibration expired date to the next interval, assuming the device passed the external calibration process.

Linking each calibration record to associated documentation such as drawings used, Calibration Certificates, Purchase Orders and any other pertinent records.

And, during the calibration process, if a measuring device’s “Condition As Found” is out-of-tolerance, an incident report is automatically created, which documents the issue, evaluates any impact on products or services, and records the actions taken, approvals, and Closure of the OOT incident. The tool’s Calibration Status is not changed until the incident report is completed.

Calibration Records / History

Tool Check Out / Check In

Tool Check Out

One of the KEY FEATURES of the Calibration Management Software is Tool Check Out / Check In.

This feature provides for a quick process for checking measuring devices out and back into a centralized inventory location or tool crib.

During Check Out and Check In, the measuring devices calibration status is displayed, and when added to the measuring device definition record, a picture of the device is displayed.

This capability is ideal for the measuring devices / equipment / tools that are mobile, expensive and need to be tracked.  And, ideal for large organizations with numerous departments sharing the use of a measuring device. Knowing the location saves search time!


One of the KEY FEATURES of our Calibration Management Software is Reports.

Several reports are available that include:

Past Due Calibration

Calibration Needed within next 30 Days and 60 Days

Calibration History

Measuring Devices in the Calibration Process (3rd Party or Internal)

Measuring Device Listing

Measuring Device Check Out / Check In History

Each report has the option to display only the content interested in, using a flexible search and filter approach


Open-Source Software

Open-Source Software

One of the KEY FEATURES of our Calibration Management Software is that it is Open-Source Software

Open-Source means that end user has full access to add new data tables, data fields, customize existing forms and reports as well as add new forms and reports.

With this ability, the end user can customize the software to meet their needs, rather than changing their methods or needs to suit the software’s requirements.


One of the KEY FEATURES of our Calibration Management Software is the use of automation.

The software provides for Automated Emails for past due calibrations and upcoming calibrations in 30 and 60 days.

An organization defines the party to receive the email and the frequency of the automated email function.

Calibration calendar is automatically updated as calibration records are entered, calibration due dates are extended, and measuring devices are taken out of service or put back into service.


Best in Class Customer Service and Support

Our Calibration Management Software includes Best-in-Class Customer Service and Support by providing:

100% USA-based support,

Timely support response via phone, email or online session,

Implementation support and guidance and recommendations for your calibration management program approach based on your business, requirements and risk level of the asset and equipment,

All software bugs and abnormal behavior are resolved in a timely fashion and is free-of-charge

100% support on any new features or functionality needed. Database Providers will quote on an as-needed basis and all work is completed by USA-based Database Providers employees.

Businessman hand pushing service button

Simple Navigation

Simple Navigation

A KEY strategy for the development of our Calibration Management Software was to provide its users with simple navigation and minimal keystrokes throughout.

The Main Menu is designed for quick and easy navigation to all areas of the software.

A single-click navigation to view:

Measuring device types.

All measuring devices with a powerful and fast search method to find any measuring device or devices of interest.

Calibration records and history for a measuring device of interest.

View the Calibration calendar.

A single-click operation to:

Send out an Email of all past due calibrations and due shortly.

Record a new calibration record to the device listed in the Main Menu dashboard

Setup / Personalization

Setup / Personalization

The KEY FEATURES of the Setup / Personalization part of our Calibration Management Software provide for:

Personalization by adding your company’s information and logo into the calibration management software so it is represented in all reports, forms and menus.

Managing a list of facilities, buildings, work centers and departments used to identify default locations of the measuring device.

Establishing and managing a list of people or 3rd Party calibration service providers to receive automated alerts and emails regarding expired calibrations and upcoming calibration requirements.

Easy importing of all existing measuring devices and calibration status information.

Easy Email Setup to a SMTP Email Server or other email application.




$699.00 – Microsoft Access Front-End / Back-End (Client/Server)


Call for Pricing – Microsoft Access Front-End / Cloud Services Back-End (Client/Server)

One-Time Fee

No Annual Support Contracts

No Licensing Fees

Microsoft Access not included in the purchase of the software

*Prices subject to change

System Requirements


Microsoft Access 2007 or higher, 32 or 64 bit, full version or runtime, (Client Side)

Windows 7 or 10, 32 or 64 bit (Client Side)



Single-User — One File, One Simultaneous User

Multi-User — Network Version. Up to 255 Simultaneous Users.



Local Network Domain Use

Cloud Services

Not What Your Business Needs? Check Out Our Other Products Below!

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Employee Training Software
Corrective and Preventive Action Software
Inspection Non-Conforming Material
Document Control