Employee Training Management Software
The Employee Training software manages the training requirements, training schedules, and training records of the organization’s employees.
Training Items or Elements can be anything from a Procedure, Policy, Work Instruction, Specification, Forklift Training, New Hire Process, or Fire Extinguisher to On-The-Job training.
In Addition, Training Items have a defined frequency – some may be one-time only, and others have a regular frequency, such as every 12 months.
Furthermore, Training requirements can be defined in various ways and methods. The options include defining the training required by Products an employee may work on, by Work Center an employee may work within, by Processes an employee may perform, by Job Titles, and lastly, defining training requirements per Employee.
The automated email system can be set up to run at regular intervals, sending out Emails containing information about expired training and training required within the next 30 and 60 days.
Training Item Definition Features
The FEATURES of the Training Item Administration section of the Employee Training Software provide for:
An unlimited number of training items.
Linking to a specific document and revision of the training item.
In Addition, Defining the frequency of the training item, such as one-time only, and the number of months until re-training will be required.
Identify the facility where the training item is used when the employee training software will be used across multiple facilities or locations.
Furthermore, Define if a test is required and the passing grade.
Additionally, establishing the minimum number of trained personnel, per competency level, per training item the organization wants to maintain.
Defining the standard/default number of hours to complete the training.
Linking to a video, audio, or document of the training item.
Training Record Features
The FEATURES of the Training Records section of the Employee Training Software provide for:
An unlimited number of training records.
Identifying the trainer, the trainee(s), the date of training, and competency level when required.
Automating the expiration date of the training base of the frequency set of the training item.
Linking a training certificate to each trainee’s record.
Adding a test score into the record where a test was taken to complete the training.
Linking the completed test in the case the test was an attachable file.
Class roster or any other document can be linked to each training record.
Training Requirement Features
The training requirements of employees are automatically generated based on the following:
Processes an employee is associated with, or
Products or services an employee is associated with, or
Work centers or departments an employee works in, or
Job title of an employee, or
On a per-employee basis.
Employee or temporary worker is linked to process, product or service, work center or department, and job title.
Training Item Revision Features
The FEATURES of the Training Item Revision section of the Employee Training Software provide for:
Automating the obsoleting old revision and creating new training items at new revision.
In addition, the user-defined choice to expire existing training records, re-train to the new revision, or copy training records to the new revision, retaining the current expiration date.
Furthermore, automating and updating all existing requirements to the new revision.
One of the KEY FEATURES of our Employee Training Software is Automation which includes:
The capability to send out automated Emails for expired training and training due in 30 and 60 days, and what frequency the emails will be sent out.
Additionally, the ability to update all training records, training requirements, and training calendars as new information is added.
Furthermore, the ability to create and send an email identifying the expired training and training due in 30 and 60 days on a manual basis.
One of the KEY FEATURES of our Employee Training Software is Numerous User-filterable Reports which include:
Training Requirements and Status by:
Products or Services,
Work Center or Department,
Job Title or,
on an Employee Basis.
In addition, Identifying Training Expired or Due
Due in the Next 30 days and 60 Days.
Furthermore, Displaying Training Hours by Employee.
Likewise, previewing the Training GAP Analysis.
Setup / Personalization Features
The FEATURES of the Setup and Personalization section of the Employee Training Software provide for:
Adding your company’s information and logo so it is visible in all reports, menus, and views during its use.
In addition, Establishing and managing a list of:
Facilities to identify default usage of training items.
Employees or temporary workers are participating in the training program.
Internal and external trainers (3rd Party Training Organizations) that perform the training.
Work centers, products, and processes can be used to establish employee training requirements.