Each Preventive Maintenance task needs to be defined. A Task Name, Description of the task, how often the task needs to be performed (frequency) in either days or machine hours, and the estimated hours needed to complete the task.
The task is assigned to a specific party, and another party is considered the backup or team leader. The automated email function emails these two parties about upcoming preventive maintenance.
The Email Notification Alert is the days before the task becomes due, and the two parties begin to be notified of the upcoming preventive maintenance requirement.
If the task is to record the equipment’s readings, and the data log table is required, the task is marked as data logging required.
An unlimited number of files can be added to the task. For cases when organizations have procedures already in place for the task defined, that procedure can be added as a file. Then, when the task becomes due, the procedure can be printed out and referenced while performing the PM.
The PM procedure section can be used as the instructions for completing the PM.